New Good Shepherd Catholic Parish Council members: I wish to thank the following for their willingness to serve on the New Good Shepherd Catholic Parish Council. I appreciate their generous gift of time and talent in serving in this very important role of support and discernment for Good Shepherd Catholic Parish, involving the previous merger of Good Shepherd and St. Theresa Parishes in Evansville.
The following parishioners have agreed to serve as follows:
(2 year term - July 1, 2016 to June 30, 2018) Dana Blanke
(2 year term - July 1, 2016 to June 30, 2018) Donald E Patton
(2 year term - July 1, 2016 to June 30, 2018) Mary Beth Davis
(3 year term - July 1, 2016 to June 30, 2019) Chad Schnarr
(3 year term - July 1, 2016 to June 30, 2019) Shari Hirsch
(3 year term - July 1, 2016 to June 30, 2019) Brad Will
(3 year term - July 1, 2017 to June 30, 2020) Jessica Fehrenbacher
(3 year term - July 1, 2017 to June 30, 2020) Chad Groves
(3 year term - July 1, 2017 to June 30, 2020) Chris Maynard
Sue Ballard, Secretary
Sarah Gahagen, Business Manager
Parish Council Minutes - January 23, 2018
The regular meeting of the Good Shepherd Parish Council was held on Tuesday, Jan. 23rd at 6:00 p.m. The meeting was opened with a prayer.
2018 2019 2020
Father Zach Etienne Dana Blanke Shari Hirsch Jessica Fehrenbacher
Father Jerry Pratt Mary Beth Davis Chad Schnarr Chad Groves
Deacon Dan DeCastra Don Patton Brad Will Chris Maynard
Sarah Gahagen l
ABSENT: Dana Blanke, Mary Beth Davis and Don Patton.
Chad Groves motioned to approve the minutes for Nov. 28, 2017. Chad Schnarr stated a second, the motion was approved.
FINANCE--report from Sarah Gahagen:
- Sarah distributed financial statements. Sarah advised GS has good cash flow and funds are available for future needs. The budget is planned on a yearly basis. The estimated revenue and expenses can be different for a 5-year plan due to possible changes in needs, expenses and revenue received.
- Any major expenditure would have to be approved by the Finance Committee. The Finance Committee would assess the need of a requested expenditure. The request would then be put on list of possible future expenditures. The most urgent needs at this time are new carpet and paint for the Church, and both are estimated to be large expenses.
- A current project is the replacement of lights in the school with LED lighting, starting with the gym. This should result in a savings of $14,000 the first year of installation. The cost will be covered by donations set aside for facility improvements. Vectren has a rebate program to alleviate some the cost. Brian Lankford and George are reviewing the issue. Chad Groves will talk to an experienced lighting installer. Fr. Zach stated at one time there was a committee to review campus expenses. Parishioners can suggest needs to the Finance Committee.
- A member asked how the selection is being done for the provider for the lighting project, and is the staff getting estimates from various companies? Vectren has been on campus reviewing the lighting needs. The Finance Committee will make the final decision.
- A member’s son wants to replace the current lights with LED as an Eagle Scout project. A member stated he would not recommend this being done as an Eagle Scout project as it is a labor intensive job.
- Holy Rosary recently updated their campus lighting. A suggestion was made to get referrals and other relevant information from Holy Rosary.
- A current goal is to make sure the Capital Campaign is completed. The Diocese must be consulted regarding any expenditure over a specific dollar amount. A costly project can’t be done at this time because of the Capital Campaign.
- GS has funds in an account at the Diocese, and there is a rainy day fund for expenses.
- The Bingo had a large number of attendees last Sunday. Sarah advised there are 6 new volunteer Bingo workers from school families plus 2 other Parishioners.
- The budget is in a positive position except for the parking lot expenses. A member requested a subtotal for normal operating expenses before capital expenditures for the parking lot are included in the bottom line.
- A rate increase for pre-school attendees has been proposed.
- Summer Social numbers will be added in June.
- Currently GS has 1,058 registered families. A member asked if the school has a “break-even” number of students needed to offset costs. Sarah said this can vary due to the different number of students in a family. A member asked about efforts to get new students. The Marketing committee is working on attracting more enrollees. GS School has many accomplishments—recently two Lily Scholars from GS were announced.
- A member asked about the iPads—how will expenses be covered? Sarah, Mark Schuler and Brian Lankford will be meeting to discuss the iPad issues.
- A member asked how the revenue from basket ball games is handled. Sarah explained it is put into a liability account, then at the end of the season it is transferred into an athletic account. Expenses are recorded; then are offset against the athletic account.
- A member asked about a 5-year plan and goals for the school--the member would like more details. There was discussion regarding keeping students interested in going to Mass. Also there is a need to keep adults engaged and connected with other Parishioners. The members feel it is important to move forward with a dynamic plan.
SCHOOL COUNCIL: reports from Kristen Girten and the School Board are attached.
- Kristen Girten will attend the Parish Council meetings any time it is needed to answer any questions.
HOSPITALITY/FELOWSHIP—emailed report from Mary Payne is attached.
YOUTH MINISTRY—report from Fr. Jerry Pratt:
- Fr. Jerry talked about the Teen Power and Skate World events being planned.
- He feels there is a need to continue with Youth Ministry at GS and to decide a definite direction.
- Fr. Jerry recently attended an event with 212 attendees. He has seen 4 different models on how to organize the Youth Group.
- A member suggested having student assigned to a “house” to get students engaged and feel part of a family group at school. Fr. Jerry said a committee is needed to tie the school with the Youth Ministry, and it should include students who do not attend GS. It needs to be K – 12, a total Youth Ministry. Some non-Catholics are enrolled in GS school and are not attending Mass. It will be complicated to plan, but needs to be made to happen and should include all school age students interested Youth Ministry.
- A member stated high school students should be encouraged to come back to GS. A member said there is a disconnection among the students in the upper grades at GS. A small percentage of current 8th grade students may not choose to attend Memorial. This might be due to the number of non-Catholics in the 8th grade class. There was a discussion regarding the reason why students are choosing to go to other schools. A committee needs to be put in place to form a strategic plan and a 5-year goal. It was suggested there should be about five members on the committee, and it should be a mix of people. There are currently 37 students in religious education. It was suggested the committee have 2 members representing GS school, 2 representing Memorial and 1 representing Religious Education.
- Chad Scharr made a motion to form a committee for the Youth Group Ministry. Shari Hirsch voiced a second. The motion was approved unanimously.
- Several names were presented who would be effective members of this committee. Deacon Dan will nominate some one from Religious Education.
- Fr. Jerry will contact nominees to ask if they will agree to serve on this committee.
- Fr. Zach report the Rice and Beans dinner scheduled in February has been cancelled.
- This commission is doing a wonderful job decorating the Church. They are disposing of some old decorations and replacing with new ones. The Christmas trees are being replaced with a few each year bought during the after Christmas sales.
- Mark and Fr. Zach are preparing for Lenten functions. They are considering having a soup supper with a video after the weekly Stations of the Cross. Deacon Dan is helping with review of the videos to be shown.
- Fr. Jerry commented on how beautiful the Church looked at Christmas. The committee did an outstanding job.
- Fr. Zach asked the Parish Council members to view a video, “The Casual Catholic Culture.” It relates to the issue of “active vs. registered” Parishioners and trying to keep people engaged with the Church.
- Capital Campaign update--a member asked about Capital Campaign follow-up. Fr. Zach has asked for a list of Parishioners who are delinquent on their pledged amounts. The number of delinquent Parishioners is low but involves a large dollar amount. He will be contacting these Parishioners. There is usually a boost in payments at the end of the year.
- Fundraising Commission--a copy of the Memorial Policy regarding fundraising was sent to Fr. Zach. A member thinks a fund raising committee is needed to do strategic planning and set goals to raise funds—not to do the actual fundraising. Several names were suggested for heading this committee. All fundraising activities would go through this committee for approval so the same contributors won’t be contacted too many times.
- All new fundraising activities must be approved by the Parish Council.
- Chad Schnarr made a motion to establish a fundraising committee. Chad Groves stated a second. The motion was unanimously approved.
- Koch Foundation – Culture of Excellence Grant—Fr. Zach sent a thank you note. The Grant has specific criteria for spending the money. The purpose is to assist the school in becoming an excellent school to help graduates prepare for their future in the workforce. The schools’ Principals are working on ideas for use of the money.
- Fr. Zach needs suggestions for names of people to chair the Sumer Social. It is a large, time consuming commitment. Fr. Zach would like to establish the procedure as a 4-year commitment. He may need to ask chairs of the booths for suggestions. A member stated he would be willing to do it some time in the future. Another member said she would be willing if it could be a 3-year commitment, a year to be trained, a year to be the chair, then a final year to train the next chair.
- Representatives for the Memorial softball team have requested to use GS for their Spaghetti Dinner on 3/10/18. Memorial has approved the request, but the required form must be signed. The team wants to do it at GS for 2 more years. A member stated permission to do this should be decided on a yearly basis. Chad Schnarr motioned to approve the request. Chad Groves stated a second. The motion was approved with the stipulation Memorial must send the signed form with approval from Memorial for the team to have the event.
- A member of “Veterans for Peace” asked Mark about using the GS cafeteria to host a fundraising dinner. The representative did not attend the Parish Council meeting to make his request. The request was put on hold until more information is received.
- A member of the Parish wants GS to host an event with author John Wood. Mr. Wood will speak on his new book “Light Entrusted to You.” Mr. Wood has two written two other books, and has spoken at Holy Redeemer in the past. Sarah suggested having other Parishes co-host as there are some expenses to the Parish. There was a discussion, and it was decided more information is needed. It was questioned if the Diocese would approve the event. The Parish Council decided to obtain more information and determine the costs before continuing the discussion.
- Mentor couples for engaged couples—Fr. Zach is contacting current couples participating in this activity.
- Poverty Summit discussion—Fr. Zach talked with other Pastors about this event. Father Bernie asked Sr. Mary Mundy about the possibility of next year’s Faith Day event having a Poverty Summit focus. Faith Day information for this year will be included in the bulletin.
- Vacation Bible School—Fr. Zach talked about continuing to partner with Holy Rosary. A member asked how many from GS attended Holy Rosary. Mykeal Wigger would have this information.
- One member feels it would be good to have it at GS. If it is combined with other Parishes, the location should be rotated with other Parish campuses.
- With all the activities at the Summer Camp, it is hard to have VBS.
- It was suggested to add a week of VBS with the summer camp. Many of the attendees at the Summer Camp are not from GS. It was asked if Summer Camp could be opened to additional children for the VBS week, but this would require additional staffing.
- Some members feel there should be a week for VBS at GS. It was suggested to consider a night program.
- Bereavement meals—Fr. Zach advised there is an issue with having a Bereavement meal during inclement weather. He proposed a policy stating if school is canceled due to inclement weather, a Bereavement dinner should not be provided at GS. The members approved. If the inclement weather should happen on a Saturday, the Priest having the Mass will decide if the meal should be canceled.
- Parish Secretary position
- Additional discussion regarding the hosting the event with author John Wood.
- Continued discussion on VBS.
- Additional discussion regarding encouraging all registered members of the Parish to become active in Parish activities.
ADJOURNMENT – Meeting adjourned at 8:10 p.m.
NEXT MEETING –Feb. 27, 2018
Respectfully submitted, Sue Ballard
Finance Report - January 17, 2018
Members present: Brandon Ladley, Ron Pohl, Brian Lankford, Jay Hargis, Fr. Zach Etienne, Steve Piper, Russel Gertisen, Ken Schenk, Sara Rogier, Ben Joergens, Sarah Gahagen
No members were absent.
Bingo letter requesting more volunteers was sent out to school parents through the Thursday folder and also in the church bulletin. Parents and parishioners were “highly encouraged”. Daryl Hagan wants to be aware of letters that go out to all school families. Will there be a follow up letter? What is the next step?
Fr. Zach sent out a letter to all 8th grade parents making them aware that their stewardship is important part of being considered an active parishioner, bingo was included in the service part of this letter.
George Fleming sent an email to Fr. Zach wondering what the effect Bingo would have if we stopped it. Bingo pays church and school bills. Tithing would need to dramatically increase. Can we create a form through Sycamore (school recording system) to have a Bingo form to sign up? Can we add a Bingo sign up/volunteer for to the school registration packet? Will do for the 2018-2019 school year. This allows us to keep asking for volunteers. Facebook is another form of communication to ask for help
Discussion about how we can get people connected to the parish. By doing this they are more likely to attend Mass and volunteer for parish and school events. We do not have a Youth Minister at this time, but Fr. Jerry is scheduling “family fun” events, these are excellent ways to get people connected. As we move forward and plan our budget we will look at clustering parishes together to share a Youth Minister.
5 yr Strategic Plan
Fr. Zach and Parish Council wants to discuss a 5 year plan and a ten year plan in order for us to budget accordingly these items to discuss would be “needs” and “wants”. For example, lights in the gym are being replaced. This will save us money on our utility bills and we will probably continue to do this throughout the entire campus over the next five years. We will start working on a strategic plan. After we are debt free, we need to continue saving money monthly since we always have projects to work on.
Changes to church: With the Stewards of God’s Grace Capital campaign we were hoping to have funds to invest in the church building. One idea would be to put tile in the sacristy. The parking lot benefited everyone. The estimate to paint the church was approximately $100,000 (Sims painting). One parishioner with a painting company offered to paint as a donation in part or whole. We also have a part time position in the Church office that will need to be filled. Amanda Smith does not want to go full time
We hope to pay off the loan in two years, we could start a paint project after the campaign is over. This would allow people to finish their commitment to the Stewards of God’s Grace Campaign and then give funds to paint the church. People may be willing to donate when they know exactly how the money is being spent—i.e. specific projects.
In the Technology meeting last week, there will be no summer projects but they will work on making sure hot spots are placed in correct areas, Boy Scouts have put fiber optic in classrooms.
Starting December 29 we moved phone service from Windstream and cable from Spectrum to WOW which handles both. We are expecting to have faster speed on the internet service. This was done not only for better service, but for a cost savings.
The Koch Foundation grant is $45,000.00 in three installments of 3 years to use money to help kids learn to be morally responsible.
Two teachers are planning to retire at the end of the school year. Medical expenses are expected to go up by 5%, we will know more in February. .
Parish is financially covering approximately $700,000.00 or 44% of the school budget. Should we increase our tuition? We charge $4,995 for one child and $6,800 for two students, non-catholic rate is $6,440. St. Ben’s charges $5,300 for one student, $7,000 for two students and $8,300 for three students, non-catholic rate is $6,500 for one student and $7,400. It was approved for Sara Rogier to present to the School Council an increase of $40,000 in expenses for next year and we are estimating 330 students for next year. We along with the Parish Council are working on differentiating between “active parishioners” and “registered parishioners”.
Ben discussed the new tax reform, “how will that effect how much people tithe?” The newly passed tax reform will allow people to have more take home pay. We are not sure how this will affect tithing to be determined.
Meeting adjourned at 7:30 PM
Respectfully submitted, Ruth Becker
Principal Report - January 31, 2018
AdvancED: Due to the January snow days, the K-8 AdvancED internal review was rescheduled for Tuesday, February 20. The parent interviews and school council interviews will take place on Monday, February 19.
Snow Days: GSCS has currently used all scheduled make up days due to the January snow event. The Indiana Department of Education has approved the school’s application for virtual learning days. GSCS will try a virtual learning day on the next snow day. Teachers have been working hard to prepare for this and parents have been notified.
Kindergarten Orientation: Our Kindergarten Orientation is scheduled for Thursday, February 22 at 6 p.m.
ATOD Survey: Students in grades 6-8 will take the ATOD (Alcohol, Tobacco, and Other Drugs) survey between February 5 and 16. Parents will receive a letter with the option of their child not to participate on.
Family Life: The Family Life supplement to the religion curriculum will begin in March for grades 4-8. A letter will be sent to families explaining the program. Copies of the materials will be in the school office for parents to review.
ISTEP: Students in grades 3-8 will the Part 1 (Applied Skills) portion of the ISTEP+ test beginning February 26. The testing window is open through Marcch 9. Part 2 (Multiple Choice) begins April 16. Grades 3-5 will be taking ISTEP Parts 1 and 2 with paper/ pencil. Grades 6-8 will taking Parts 1 and 2 online.
IREAD3: This is a required standardized reading test for grade 3. The window for administering the test is March 12-16.
Math Bowl: GSCS students will participate in the annual diocesan math Bowl on February 22 at the Catholic Center
Lent: The Spiritual Growth Committee has been making plans for Lent. Ash Wednesday is February 14. There will be a War on Hunger in February to benefit the St. Vincent DePaul Food Pantry. The committee is also making plans for a service project for our sister parish in Haiti in March.
CSW: Catholic Schools Week 2017 was held the week of January 29. Students celebrated a different theme each day with alternate dresses and a variety of activities. The 8th grade class celebrated Mass with the Bishop at St. Benedict Cathedral on Tuesday, January 30.
Diocesan Open House: GSCS is hosting a “Come and See” Open House on Thursday, February 1 from 5 -7 p.m. All Catholic schools in the Diocese will be open this evening.
Respectfully submitted by: Kristen Girten, Principal
GOOD SHEPHERD CATHOLIC SCHOOL COUNCIL - January 11, 2018
Call to Order
School Council: Father Zach, Principal Kristen Girten, Dan Deeg, Mark Davis, Brandee Schnarr, Sara Rogier, Michael Schaefer, and Joanie Pohl. Sue Kroupa, Jen Blackburn, Sara Brown, Brian Kessler, Mark Schuler, Father Jerry, and Greg Rawski were absent.
Prayer: Father Zach opened the meeting with a prayer.
Mission Statement: Our Mission Statement was read aloud by all.
Approval of Minutes: The minutes from the last meeting on November 30, 2017, were approved as written.
President’s Report: No report.
Pastor’s Report: Father Zach: The new school semester just started; Lent is coming up soon; he will be leaving for a vacation in three weeks. He feels he is spending more time than anticipated at MHS and hopes the teachers/staff/students at Good Shepherd aren’t feeling “neglected” when he is not here.
Principal’s Report: Kristen reported: The Diocesan “Come and See” Open House for prospective families will on Feb. 1 from 5-7 pm at all Diocesan schools. The Catholic Schools Office has given each school a goal: ours is to host 15 families.
GSCS will be hosting an AdvancED Internal Review on Tuesday Jan 16. Diocesan administrators will be spending the day with us, including visiting every classroom, auditing of our School Choice voucher files, student interviews, School Council interviews on the evening of 1/15, among other things. (NOTE: In a subsequent email on 1/14, Kristen reported that due to the inclement weather, she and Sally Sternberg, Associate Supertintendent, have decided to reschedule our review for a later date, possibly Feb. 19-20).
The Koch Foundation announced that GSCS is one of the recipients of the Culture of Excellence Grant. The grants are to provide an opportunity for parish schools to permanently raise the levels of excellence in the spiritual, academic, social and physical education of their students to prepare them to assume leadership roles in their chosen fields based on Catholic values. GSCS’s grant will be for $45,000 total to be paid over a 3-year period beginning July 2018.
Catholic Schools Weeks will be celebrated Jan 28 thru Feb 3. Activities will include: Our 8th graders will attend Mass at St. Benedict Cathedral on Jan 30, the oldest grade from each diocesan school will be in attendance; students will be participating in a service project for local charities as part of the event; there will be a Family Skate Night on Sunday Jan 28 from 5-7 pm.
The Kindergarten Orientation for the 2018-2019 school year will be Feb 22 at 6pm. All faculty and staff were given a letter of intent on Jan 5, to be returned by Jan 26. Mrs. Maria Watson has been doing a monthly service opportunity for our middle school students. These projects are held outside the school day and have included things like volunteering at a 5K run, serving at River Pointe Health, and helping at the Tri-State Food Bank. We are very proud of these service projects and Mrs. Girten plans to inform The Message.
More information can be found in Kristen’s complete written principal’s report on file with these minutes.
Preschool Report: Brandee reported: Preview Night was Jan 10. We had 18 families in attendance, which is a small increase from last year. In addition, we have received 4 new applications from parishioners wanting a Pre-K spot and 1 non-parishioner application. She will be following up with all the families who attended with a handwritten note of appreciation. Families are asked to return their application and registration form by the end of the month. They will be taking a field trip to CMOE on Friday Jan 19. Mrs. Girten, Mrs. Elpers, Ms. Anna and Brandee continue to work on AdvancEd pieces for their review on Feb 23.
Former Good Shepherd student Matt Hermann is proposing to do his Eagle Scout project to help the preschool and Pre-K. Ideas include a “place to dig” (possibly a sandbox or something similar) or maybe a place to plant things. Discussion included where we would want to put the project. Matt will need to go before the Parish Council and present his idea with the “blessing” that the School Council is in favor of it. Brandee will contact Matt and determine when he might be ready to present to the Parish Council.
Legislative Liaison: Brandee reported: The Council for Private Education (CAPE) recently sent out an alert regarding Title II-A funding. Congress is currently considering whether to fund or eliminate Title II-A of the Elementary and Secondary Act (ESSA), which deals with the professional development of teachers. Currently we receive $40,000/year (out of $2 billion total for the state). The Senate Appropriations Committee has approved $2 billion in funding for Title II-A, but the spending bill passed by the House provides no funding whatsoever for the program. CAPE supports the $2 billion funding level.
Educators in non-public schools have greatly benefited from Title II-A throughout the program’s long history. During the most recent re-authorization, the non-public school community worked very hard to ensure that equitable services for educators in non-public schools would be calculated based on a school district’s total allocation of funds under Title II-A. With the provision now in place, it is even more important to our community that adequate levels of funding for the program be maintained.
Brandee will look into whether there is some sort of “click to support” website or app that the general public can use to show support for this funding.
Athletic Committee Report: From the report provided by Mark Schuler: Income is $16,900+ and expenses are $11,400+; our Boys 7th & 8th grade varsity basketball team won the St. Bens Holiday Classic; Mike Freeman along with three GS parents will serve as coaches for the GSCS wrestling team. Current roster is 21. Mark is currently working on preparing the 3rd and 4th grade tournament brackets and sending out that information. There is an Assembly scheduled for January 26th at 1:50 in the gym.
Tech Team Report: $44,000 has been spent this school year and there is $5,500 left in the budget. It is anticipated that we will receive approximately $60.00 per device for our students’ used iPads.
PTO Report: There will NOT be a PTO meeting next week as originally scheduled; they are working on a newsletter to send out instead. PTO recently purchased the following items: ink, pillows for the library per Lucy Ashley’s request; science enhancement program per Mrs. Hart’s request; Mrs. VanHoosier’s tribute plaque for landscaping; muffins for the Muffins with Mom event; bus transportation for field trips. Income: $117.68 from the Panera give back; $550.30 from Box Tops.
Marketing Report: They had a meeting yesterday. We are delivering “Come and See” flyers to 8 preschools. They have 2 flyers: one that includes all diocese schools, and one that is just ours, for the upcoming Open House on 2/1. Other ideas being discussed include:
- Looking into doing yard signs that say something like “Proud home of a Good Shepherd Ram.”
- Mrs. Girten is working on another stand-up banner.
- A re-push of the GS car stickers.
- Possibly having a second Open House during the school day (like a Lunch & Learn).
Finance Committee: Sara Rogier reported: There was no December meeting. She reviewed the November 2017 YTD results and most budget variances between budget vs. actual appear to be timing related. Tuition will be discussed later in this meeting.
ITEMS FOR DECISION – None
ITEMS FOR DISCUSSION
8 a) AdvancED Internal Review Update. This was discussed earlier in this meeting. See notes under Principal’s Report.
8 b) Proposed Calendar for 2018-2019. Mrs. Girten briefly went over the proposed calendar. The calendar follows all of the east feeder schools. For the most part, it follows Memorial too. We usually have 90 days in each semester. This calendar has 89 days in first semester and 91 days in second semester. Good Friday is scheduled to be in session. We are thinking about trying to keep a somber tone for that day and have “silence” from 12-3 on Good Friday. Kristen will email the calendar out to School Council members and solicit input/approval, since not enough voting members are present at this meeting to approve it.
8 c) Enrollment 2018-2019. Kristen reported that an early projected enrollment number for next school year is 330. We currently have 320 students in K thru 8. She is excited that we are getting lots of inquiry calls and requests for tours, etc. so the 330 projected enrollment number is conservative at this point.
8 d) Tuition 2018-2019. Sara Rogier distributed preliminary tuition increase scenarios, as well as income/expense reports from prior school years. She noted that currently the parish kicks in $700,000 (roughly 1/3) toward the school costs. A question was asked as to whether the Diocese recommends a “certain percentage” that a parish should kick in towards its school. Kristen will discuss this with either Daryl Hagan or Tim McQuire of the diocese office and report back to the Council. Good Shepherd is near the top as far as tuition costs, but we are definitely near the tuitions of St. Johns Newburgh, Holy Rosary and St. Bens, but we need to keep in mind that some schools tuition may be lower, but their fees may be higher, so we need to make sure we are comparing apples to apples. Currently, none of our classes are at capacity; 4th grade is close to capacity. She discussed estimated school budget increases with the School Council and solicited feedback on tuition recommendations for the next school year. Recommendations will be taken to the Finance Commission on 1/17/18. Final approval for the tuition will come back to School Council at the 2/8/18 meeting for final approval. This will allow tuition to be shared at the Kindergarten event on 2/22/18.
The Come Holy Spirit prayer was prayed at the end of the meeting, which adjourned at approximately 7:20 PM. The next meeting will be February 8, 2018, at 6PM.
Respectfully submitted by Joanie Pohl, Secretary
Requested Information for Parish Council from School Council - January 4, 2018
1. What is strategic plan to improve enrollment?
We have a marketing sub-committee of the School Council
We are heavily promoting the Diocesan Open House on Feb. 1
We are planning to host a second event in the spring that would take place
during the school day. For example- a “Lunch and Learn”
We are looking into purchasing yard signs- “Home of a Proud Ram”
We are planning to have a banner made that can be used at Church events
We are planning to do another push of the car decals
2. What is plan to increase STEM (Science, Technology, Engineering and
Mathematics) in the schools to compete with public schools?
We currently offer the following STEM programs: Lego/ Robotics Club, 1:1 iPads
in 5-8, Computer Application Class in 6 th Grade, Problem Solving Class in 7 & 8 th
Grades, MATH Bowl Competition.
With the recent Culture of Excellence Grant from the Koch Foundation, more
STEM programs could be included in that grant- If you have ideas of possible
programs and opportunities for our students, please let Mrs. Girten know.
We also have teacher interest in starting up some more academic teams. We
currently participate in the Spell Bowl and Math Bowl competitions.
3. What are 5 year goals for school?
Attached are our current school improvement plan goals.
Every Diocesan school will be submitting a strategic plan in December 2018.
Once our AdvancED review is completed in February, the School Council will
begin work on this plan. Included in this plan will be 3-5 year goals for our school
that will include: Catholic Identity, Enrollment Management, Marketing, Facilities,
Finance and Academics. The AdvancED review in February will offer ideas
where we can improve in many of these areas. That will help us set goals for
Indiana School Improvement Plan 2017-2018
Good Shepherd Catholic School
1. All students will demonstrate appropriate individual growth in reading.
2. All students will demonstrate appropriate individual growth in math.
3. All students and staff will aspire to uphold the mission of Good Shepherd Catholic School.
4. Good Shepherd Catholic School will demonstrate and increase in enrollment.
Goal 1: All students will demonstrate appropriate individual growth in reading.
Measurable Objective: 100% of preschool through eighth grade students will demonstrate appropriate
individual growth in reading by May 24, 2018 as measured by formative assessments.
Reading Comprehension Skills- A curriculum map will be developed to outline the specific reading
comprehension skills and strategies to be taught throughout the year. Professional development will be
provided to all teachers to assist them in incorporating the skills and strategies into all content areas.
Data Review- Teachers will administer formative assessments at least three times during the school
year. Teachers will meet collaboratively to review the data.
Goal 2: All students will demonstrate appropriate individual growth in math.
Measurable Objective: 100% of preschool through eighth grade students will demonstrate appropriate
individual growth in math by May 24, 2018 as measured by formative assessments.
Problem Solving- All math teachers will model and teach story problems emphasizing multiple-step
problems. Students will be required to show step-by- step procedures in solving math problems using a
variety of strategies, such as, Problem of the Day/Week, modeling, spiral reviews.
Data Review- Teachers will administer formative assessments at least three times during the school
year. Teachers will meet collaboratively to review the data.
Goal 3: All students and staff will aspire to uphold the mission of Good Shepherd Catholic School.
Measurable Objective: Collaborate to promote a positive spiritual atmosphere in which students grow
in faith and service by May 24, 2018 as measured by surveys administered to all stakeholders.
Service Projects- Students and staff will have the opportunity to participate in a variety of service
learning opportunities throughout the school year.
Retreats and Spiritual Experiences- Teachers and staff will explore resources to assist in planning
retreats for all students and staff.
Goal 4: Good Shepherd Catholic School will demonstrate an increase in enrollment.
Measurable Objective: Demonstrate an increase in enrollment by May 2019 as measured by registered
Marketing Committee- A marketing committee will be established and set three goals for the current
School Council- The marketing committee will report to the School Council and request assistance/
guidance as needed.
Respectfully submitted by: Kristen Girten, Principal
Youth Ministry - February 27, 2018
A Family Skating Party was held at Skateworld on Sunday, January 28 from 5-7pm. It was quite the success from all reports. While there was no way to accurately get an attendance figure, the staff at the rink said that there was no doubt we had over 200 people there that night. No broken bones were reported and I saw a lot of smiles and laughter.
We’ve not met with the Teen Power kids for a bit now. Snow days, my retreat, and other scheduling flukes have kept us from setting up and keeping a meeting date. We will remedy that soon.
I have scheduled another Family Night event. We are having a private function at Sky Zone on April 8 from 5-7 pm. We will not be charging any admission—the cost of the facility will come from the youth budget. Families will be encouraged to bring whatever $ they may need to purchase snacks and the like. There is a firm limit of 400 people that can attend that night. Registration forms will go to the school kids next week.
After the success of last fall’s Dad’s Kickball Tournament, we absolutely want to have a mom’s night. So, Friday, May 11 is the night of the Mom’s Kickball Tournament. We will have the next night, Saturday, as the rainout date.
The Youth Ministry Master Plan Committee is set. The members are Ruth Becker, Jon Buck, Jessica Fehrenbacher, Stephanie Hansen, Jason Smith and Julie Woebkenberg. Our intention is to have a recommendation to present to Finance and Parish Councils in April or May.
Respectfully submitted by: Father Jerry Pratt
Fellowship Ministry - February 8, 2018
Pie Contest and Soup Potluck (01/27/18 after the 4:30pm mass)
- We had about 25 people attend the rescheduled event. We had a great variety of soups and pies.
- The winner of the pie contest was Mark Schmitz with a French Silk pie. Coming in second was Elizabeth Naas with an apple pie and third place was won by Emry, Whitney and Abram Smith for their blueberry pie.
- Those attending had a great time and enjoyed wonderful soups and really tasty pies.
Marriage Celebration (02/10/18 after the 4:30pm mass)
- Do to the lack of interest in this event, it was canceled
- We discussed ways to increase interest in this event and will work to make changes for next year.
Soup and Movie Nights (Fridays after the Stations of the Cross)
- Fellowship will line up people to bring in soup to serve at our Dinner and Movie nights during Lent.
- Rita will contact those who expressed interest last year as well as those who brought soup to our potluck in January. We plan to have three different soups each evening.
- Currently, all spots are filled with the exception of March 16th.
Seder Celebration (03/25/18 at 1:00pm)
- Bill Noll has requested the help of the Fellowship team to host the Seder this year. He will be attending the meeting in March to finalize the details.
- Other items discussed were things we could do that would get more participation.
- As we look at other parishes (or go out of town), what can we learn from places where activities are well attended? How do they get the word out? What type of events are needed?
- April (04/21/18) – Family Game Night
- July (07/01/18) – Parish Picnic
- September (09/08/18) – Parish Trivia Night
Anyone interested in helping with one of these activities, please let me know.
- The next meeting will be March 8, 2018 at 6:30pm in the Good Shepherd Choir Practice Room.
Respectfully submitted by: Mary Payne, Commission Chair
Haiti Commission - February, 2018
Members present: Bill Noll, Luan Greubel,Sharon Sutton, Marcia Minton and Robynn Working
II. Old Business
A. Fall Festival- Bill
Over 11,000 profit was made from the Fall festival booth. 100% going to Haiti.
Booth rental has been paid for next year.
Bill will stay in charge.
Proposals for Fall Festival include:
- Keep everything the same.
- Make minimum quantities
- Only sale tenderloins & corn dogs
- Discontinue the booth.
III. New Business
A. Haiti Account Balance- $11,296.22 , over $22,000 total
B. School Lunch Program- Discussed Food for the Poor, Hands Helping Haiti
C. Beans & Rice Dinner- February 24, 2018 after the 4:30 mass (Cancelled - See Below)
D. Rummage Sale- Potential date April 7, 2018 . March 24 & 31 drop off.
Meeting with Westside Parishes involved with Parish Twinning Program February 01, 2018 – lunch at Smitty’s
Attending: Luan Greubel and Mary Beth Davis (Good Shepherd Parish), Greg Head (St. Joe Co), Joe Wildeman and Suzann Dodd (St. Francis Xavier Poseyville – Hands Together for Haiti, George and Diane Moll (Corpus Christi Parish)
Fr. Raynold –Pastor Plan du Nord – visit to Indiana for medical evaluation and treatment
Our Annual Rice and Bean Dinner is being evaluated and we are exploring other options for PR/Marketing and public education for our projects in Haiti. We are looking at presenting/sharing at each other’s parishes. Will also contact the Message about articles every couple of months highlighting our diocesan work in Haiti and other mission fields. Fr. Jerry Pratt and Mark Schmitz have voiced interest in assisting in the use of social media and sharing of information for our Good Shepherd family.
Our group is still evaluating the best source for rice and beans for school lunches. Some rice is being received from Food for the Poor by St. Albert’s, St. Rose of Lima and St. Jacque’s. The pastors of all three parishes agree that the product received from Food for the Poor is of very poor quality.
Our Good Shepherd group must explore the possibility of funding the school budget and the school lunch program for St. Rose of Lima. The cost of the school lunch program is about $50,000 per year.
We have received a budget from Fr. Frantzdy which Ken Schenk is evaluating. We also need to evaluate the present microfinancing program at our parish.
Our Rummage Sale to benefit St. Rose of Lima is scheduled for April 7, 2018 on the St. Therese Parish Campus. Luan and Mary Beth are soliciting items for sale and help to staff scheduled drop off of donations. The week before we will need help daily for organizing, pricing and set up. We are again asking help from our 7th and 8th grade classes at Good Shepherd. They were an immense help setting up for our 2017 sale. Much help is needed for the day of the sale.
Feel free to contact me at any time with questions regarding our Haiti Project.
Respectfully submitted by Mary Beth Davis
Worship Commission (Formerly Art & Environment) - Saturday, February 3, 2018
Members present: Ken Balczo, Joann Hussmann, Judy Miller, Ken and Beth Schenk, Mark and Michelle Schmitz
Members absent: Jim and Sue Edwards, Mel Vinson, Mary Ann Wehmer
• New Members – We welcomed two new members, Ken Balczo and Joann Hussmann to the
• Ash Wednesday Decorations – We will set up the cross display at the Baptismal font like last
year, complete with ashes, crown of thorns, hammer and nails. All of the live plants will be
removed from the altar platform and the banners will be changed from green to purple. We will
set up for Ash Wednesday on Tuesday, February 13 at 6:00 PM at the conclusion of mass.
• Lent and Palm Sunday Decorations – On the fifth Sunday of Lent, all statues, icons and
crucifixes must be covered and remain covered until Holy Saturday Vigil Mass. The Worship
Commission will need to do this on Saturday, March 17 at 9:00 AM. For Palm Sunday, March
25, the purple banners will be changed out to red and the palm arrangements will need to be set
up. Members of the commission will need to come on Saturday, March 24 at 9:00 AM.
• Holy Week Decorations – On Holy Thursday, the banners will need to be changed from red to
white, which can be done by Mark, Ken and Beth Schenk on Wednesday, March 28 before or
after choir practice. After the Holy Thursday service on Thursday, March 29, members of the
Worship Commission will need to stay and set up for Good Friday. The banners will need to be
changed back to red.
• Easter Decorations – The Easter decorations will be similar to last year. The “Risen Jesus”
banner will go above the Baptismal font. Red and yellow flowers as well as ferns will be used
on the font to coordinate with the colors in the banner. Michelle has had several conversations
with Ken from Zeidler Floral to obtain recommendations for flowers. She even toured the
Zeidler warehouse to see what types of flowers are available. We agreed that we would not
order as many flowers as last year and try again to get two separate shipments of flowers to
refresh any wilted blooms. Beth and Judy will meet with Ken at Zeidler’s and show him the
large round tubs that would hold several pots of flowers. Ideally we would like to have him visit
Good Shepherd to offer additional suggestions. All help is needed on Saturday, March 31 at
9:00 AM to set up for Easter.
• Ordinary Time Wall Hangings – Ken Schenk and Mark Schmitz went to Menard’s to check out
some wood paneling for the wall hangings for the Narthex. They decided to construct four
panels using the paneling. Mark would need to experiment with staining and stenciling the
panels before greenery/flowers are added.
• Clean Up Storage Areas – The upper storage room needs to be organized so that obsolete
items can be donated to the rummage sale.
• Easter Swags – It was suggested that the Easter swags be refurbished with new flowers. Judy
will check with a local craft store to see what it would cost.
• New Fabric - Judy will shop for new fabric to be used to drape around the floral arrangements.
She will also purchase moss to place over the potted flowers.
Respectfully submitted by: Beth Schenk
Campus Fundraising Commission - Being Formed
Respectfully submitted by: ______________