Parish Council

I wish to thank the following for their willingness to serve on the Good Shepherd Catholic Parish Council. I appreciate their generous gift of time and talent in serving in this very important role of support and discernment for Good Shepherd Catholic Parish, involving the previous merger of Good Shepherd and St. Theresa Parishes in Evansville.

The following parishioners have agreed to serve as follows:

(3 year term - July 1, 2016 to June 30, 2019) Chad Schnarr
(3 year term - July 1, 2016 to June 30, 2019) Shari Hirsch
(3 year term - July 1, 2016 to June 30, 2019) Brad Will

(3 year term - July 1, 2017 to June 30, 2020) Jessica Fehrenbacher
(3 year term - July 1, 2017 to June 30, 2020) Chad Groves
(3 year term - July 1, 2017 to June 30, 2020) Chris Maynard

(3 year term - July 1, 2018 to June 30, 2021) Rita DeWeese
(3 year term - July 1, 2018 to June 30, 2021) Donald E Patton (2nd 3 year term)
(3 year term - July 1, 2018 to June 30, 2021) Maren Smith

(Non-Voting Members)
Sue Ballard, Secretary
Sarah Gahagen, Business Manager

Parish Council Minutes - August 28, 2018 

The regular meeting of the Good Shepherd Parish Council was held on Tuesday, August 28th at
6:00 p.m. The meeting was opened with a prayer.


                                                              2019                              2020                                 2021

Father Zach Etienne                     Shari Hirsch               Jessica Fehrenbacher            Rita DeWeese

Deacon Dan DeCastra                  Chad Schnarr             Chad Groves                            Donald Patton

Sarah Gahagen                               Brad Will                    Chris Maynard                         Maren Smith

Sue Ballard

ABSENT: Chad Groves
Fr. Zach introduced new Parish Council member, Maren Smith.
Chad Schnarr motioned to approve the minutes from last month’s meeting. Chris Maynard
voiced a second. The July minutes were approved.
COMMISSION REPORTS-- Youth Ministry and Fellowship reports are posted on the GS website
for review.
SCHOOL COUNCIL-- report from Kristen Girten
 A member asked if the voucher numbers are consistent; Kristen advised the numbers
have decreased.
 The SGO program was discussed. It is a scholarship program that creates a pathway into
the voucher program. The SGO scholarship is $500; the funding is from donations and
donors receive a tax credit. Kristen said the school will be doing a push to get more
participation. Some members suggested more marketing of this program.
 There are currently 81 students attending GS using the voucher program. A member
asked how many in the voucher program are from a Catholic family. Kristen did not
have the exact number, but the majority of them are Catholic. It was also asked if the
distribution is equal among grades, and Kristen said it is about equal.
 Kristen will assist families in getting a SGO scholarship and to try to help get assistance
from the Parish. The next year the family can get into the scholarship program if
eligible. Choice scholarships are need based. A student receiving a voucher cannot
switch schools after Sept. 1 st . A pathway is required to get a family into the voucher
 The Strategic Plan for all Principals is due Dec. 1 st . The plan must list school
improvement to date, goals for certain areas needing improvement, academics and
marketing. Data from surveys and Advance Ed was used to determine goals and areas


of needing growth. This will be an ongoing effort by the School Council. Kristen will
share the Strategic Plan when in is completed.
 A member asked about the Sycamore program for tracking volunteer hours to involve
families. This has not been discussed at GS.
 A member asked about bullying—is there a disciplinary action set in place other than
anonymous tips? Kristen advised a goal is for teachers to receive additional training.
 The key fob installation is almost complete. Teachers will need to have training on the
new system.
 The school classes will have donuts or cookies after Masses once a month starting on
Sept. 16 th . The 7 th grade will have the first weekend. Class Mothers will probably be
doing the work on the weekends for their child’s grade. It was suggested that Dianne
could contact the Mothers. One of the families who are working will bring up the gifts
during Mass. During Feb. two events will be scheduled for Catholic Schools’ week. The
Little Rams and the 8 th grade class will be handling serving the donuts, each for one of
the weekends. A member asked of the Parish Council members should volunteer to call
families to invite them to Mass and to join Parishioners for donuts or cookies. Kristen
will send Chad Schnarr the school roster and the work dates for each class. Chad will
assign Parish Council members to call the families. Deacon Dan suggested including
religious education classes in this project. The members all agreed the religious
education classes should be included. Deacon Dan will send the information to Chad.
FINANCE--report from Sarah Gahagen:
 Sarah distributed a financial statement for July 30, 2018.
 Church collections are usually low in July and August but normally increase later in the
year. She has not received many donations for tax purposes. These are usually towards
year end.
 Bingo is trending in a positive position. More workers are still needed. There are 9
crews, so it takes 270 volunteers to run the Bingo. A member asked the status of the
Bingo Commission. Sarah stated a Bingo Commission has been under discussion for 18
months but has not been formed. The workers on Sunday have asked for the Bingo to
start at a different time. Issues like this are why a Commission is needed. Some names
were suggested. Fr. Zach stated the Bingo will not be under the Fundraising
 As income is recorded on a cash basis, tuition is recorded at the beginning of the fiscal
year. Most tuition is paid at the beginning of the school year with FACTS program.
 The budget lists an amount of $580,549 for the Church to pay towards school expense
this year.
YOUTH MINISTRY—report from Jessica Fehrenbacher
 The Finance Committee has approved a quarterly stipend of $1,000 for a Youth Ministry
leader. A stipend for $1,000 has been approved for a VBS coordinator. Sarah advised
the amount of $7,500 is in the budget for these stipends.
 The Youth Ministry will have its own leader. Jessica wrote a job description and states it
should probably need to be 5 to 10 hours per week. The VBS will have its own program.
 There will be a team to help the Youth Ministry leader. If an event is being held, the
leader will need to plan the event, check for legal requirements and fulfill as needed and
coordinate activities.


 Fr. Zach reported area Priests met this week and there is not going be a Youth Ministry
for high school students as there are so many activities at Memorial it is hard to get the
students involved. The focus for this program will be on middle school students. Fr.
Zach thinks sharing a CYO group with other Parishes will not work. The students could
use some of the activities for service hours also.
 The committee is trying to get the right person as a leader. Fr. Zach will contact
someone he knows. Jessica and the committee will reach out to people who may be
 Jessica would like to have someone by Oct. She is planning a start-up event on 9/30 at
Fundraising Commission—report submitted by Joyce Reitman and Jennifer Fox
 Fr. Zach met with Joyce Reitman, Jennifer Fox and Chad Schnarr on Aug.22 at 4:30 p.m.
 There is a need for more control of fundraisers and for more reporting after an event.
 More transparency is needed. The event participants need to provide a listing of
expenses and profits.
 The fundraiser should name its purpose and be published at least 3 months before the
 Fr. Zach stated the Finance Committee needs to review school PTO fundraisers. Possibly
some of the items being paid by fundraisers should be in the budget. Numerous
fundraisers are being held by the PTO.
 All fundraising events need to be approved by the Committee.
 Don Patton motioned to approve the Fundraising Committee and the procedures. Chris
Maynard stated a second. The motion was approved.
 A member asked if there is going to be a Fall Festival booth this year. Fr. Zach advised
there will be a booth, and all the profits will go to Haiti. Volunteers will be recruited at a
later date. Bill Noll is working on the booth.

...seeking Alienation of the Saint Theresa Catholic Church Campus to the
Diocese of Evansville for the use of the Catholic Charities of Evansville
Background for Alienate of Church Property:
Alienation = transfer of ownership
Just cause required
If alienation is necessary: (in order of decreasing preference)
a. Continued as a place for Catholic worship
b. Used as a place for other Catholic apostolates and ministries
c. Profane but not sordid use
d. Demolition, recovering the land
Pastor’s Responsibilities:
Same as for relegation with additional considerations
Receive advice from parishioners.


Obtain information regarding needed repairs of the church building, financial cost
to the parish of maintaining the church building.
Make certain that a will does not exist which indicates that the church is to be in
use for a lengthy period of time or is to be returned to the family if it is no longer
in use.  Make certain that the church was not built as the result of a vow.
[Details from our research concerning the History of St. Theresa Parish: In
May 1946, the people in the North Side of Evansville, IN were exceptionally
blessed when His Excellency, Bishop Henry J. Grimmelsman, had the
foresight to purchase the beautiful site for St. Theresa Parish.  St. Theresa
Parish was established in April 1947 and had its humble beginning in two
government buildings that were standing on the property. These buildings
were two temporary wartime buildings which had been part of the
dormitory-type development housing workers in Evansville’s defense
industries and were very commonly referred to as, “The Old Church” and
“The Old School.”  None of the documents mentioned any specific
requirements or promises made by Bishop Grimmelsman in exchange for
purchase of the property.]
Consult both parish pastoral and finance councils; present reasons to them both
for and against the proposed alienation so as to have a good discussion.  Have
minutes available from the consultation of both councils.
Write letter to Bishop requesting alienation of the church building.  Include with
that letter all documentation related to the proposed alienation (e.g. minutes of
consultations, cost of repairs, deterioration, consultation with councils occurred);
that information will be given to the Council of Priests, Diocesan Finance Council,
and College of Consultors.  Appraised by 2 experts are the responsibility of the
parish. (Note: Diocese of Evansville has taken care of this – 1 st Appraisal on
July 27, 2018 by Brian R. Woods & Mark A. Myers (Bartlett & Associates,
Inc. - $490,000 – 2 nd Appraisal on July 27, 2018 (David Matthews Associates)
- $500,000)
After the decree of alienation has gone into effect but before alienation actually
occurs, all sacred objects, relics, sacred furnishings, stained glass windows,
bells, confessionals, altars are to be removed for use in another Catholic church
or stored in Church custody (transfer documented in writing in conjunction with
advice from Chancery/Tribunal) [e.g. books, pews, thurible]  Altars are a separate
process. [Note: All sacred items and desired school and rectory items were
removed on Thursday, August 9, 2018.  Documentation of church related
items and where they were moved are available upon request at Good
Shepherd Catholic Parish Office.  On August 15, 2018, Father Zach Etienne,
Chaplain at Reitz Memorial High School, began celebrating the All School
Mass using the Altar, Candle holders, presider chairs and other religious
items formerly used at Saint Theresa Church.  Consultation was made with


the Tribunal Staff for proper direction of what should be done with the
former piece of furniture used as an Altar at Reitz Memorial High School.]
[On August 1, 2018, Bishop Siegel issued a Decree for the former movable
mobile Altar at Reitz Memorial Catholic High School stating that it has lost
its dedication and blessing and could no longer be used for divine worship;
in accord with that, the altar was to be respectfully destroyed. On August
27, 2018 Fr. Zach received notification from Deacon Joseph Siewers
clarifying that the Altar was respectfully and completely destroyed and
discarded by Mark Steffenhagen and the maintenance staff at Reitz
Memorial High School.]
Additional Details to Alienate St. Theresa Campus:
(Per Mary Gen Blittschau – Tribunal & Tim McGuire) Now that the Decree of Relegation
to Profane but Not Sordid Use for Saint Theresa Church became effective on 6 August
2018, Fr. Zach is able to meet separately with both the parish pastoral council and
parish finance council to discuss their desire to move forward with a Decree of
Alienation.  At those meetings, he will ask them to discuss the pros as well as the cons
about the proposed alienation. Minutes from those meetings are to be included with Fr.
Zach's letter of request to Bishop Siegel by September 1 st .  Fr. Zach's letter will speak to
his consultation with those councils as well as his request and reasons for the alienation.
The Decree of Alienation will be discussed with the Diocesan Council of Priests meeting
on September 18 th .
Pros to Alienate St. Theresa Campus:
* Recently, the Sisters of St. Benedict moved out of the former convent.  As a
result, there would be no more income received from their monthly rent
payments, nor the security their presence provided by having them physically on
the campus on a day-to-day basis.
*As stated in earlier discussions concerning request for Decree of Relegation, the
parking lot needs to be resurfaced.  Over 10 years ago, the estimate was over
$100,000. To really be able to use the campus, a new parking lot would need to
be installed.  We estimate that this could be a cost of $200,000 to $250,000
today, especially if the city of Evansville required new islands and landscaping.
*As stated in earlier discussions concerning request for Decree of Relegation, the
Church Facility would need to be updated: problems with rounded roof & ice
accumulation sliding off onto flat roof.
*As stated in earlier discussions concerning request for Decree of Relegation,
windows throughout the campus need to be upgraded.
*As stated in earlier discussions concerning request for Decree of Relegation, the
current Boiler needs to be replaced to bring entire campus up to date.


*As stated in earlier discussions concerning request for Decree of Relegation, the
church facility isn’t air tight and sacristy had no heat or air circulation.
*As stated in earlier discussions concerning request for Decree of Relegation, the
entire building needs tuck pointed (former church and school).
*As stated in earlier discussions concerning request for Decree of Relegation, air
conditioning units for church may need to be replaced and cafeteria has
individual window units.
*As stated in earlier discussions concerning request for Decree of Relegation, the
water pipes need replaced throughout the campus (old galvanized pipes).
*As stated in earlier discussions concerning request for Decree of Relegation, we
had estimated $100,000 minimum yearly operating expense to keep the Saint
Theresa Campus running.  This high cost of operation would not be good
stewardship and use of Good Shepherd Catholic Parish funds for the minimal
actual use we would be gaining by maintaining possession of the campus.
* The Diocese of Evansville provided us with the following details after taking
over financial responsibility of St. Theresa Campus on January 01, 2017:
January 01, 2017 to June 30, 2017:
Expenses totaled - $ 51,368.90
July 01, 2017 to June 30, 2018:
Expenses                                    - $102,731.09
Income (Convent & Gym rental) - $ 12,825.00
Net                                              - $ 89,806.09
*As stated in earlier discussions concerning request for Decree of Relegation,
our Good Shepherd Catholic Parish campus has more than adequate worship
and parking at current worship site.
*As stated in earlier discussions concerning request for Decree of Relegation, the
former reason to maintain parish family base no longer exists.  School closed
three years ago, worship discontinued as last Mass at St. Theresa Church was
June 19, 2016. Last funeral was 7/16/2017 and last Baptism was 4/30/2017.
*The mission of St. Theresa Parish included outreach to the poor.  Now that the
Decree of Relegation has become effective, we believe even stronger that this
mission could be better accomplished by issuing a Decree of Alienation for the
Saint Theresa Catholic Church Campus to the Diocese of Evansville for the use
of the Catholic Charities of Evansville.  This is a great location for their outreach.


*As stated in earlier discussions concerning request for Decree of Relegation, It
is hard to have a unified parish community when you are working out of two
*As stated in earlier discussions concerning request for Decree of Relegation, the
Church space was designed as a gymnasium for future use when the first St.
Theresa Church was built.  The intent was to build a permanent church at a later
date. This never took place and a remodel of the first church took place. This
space was not built to be a long term or permanent church space. It could easily
be converted for another use than worship space with its basic design.
*Although Good Shepherd Parish has maintained canonical responsibility for the
buildings, the Diocese of Evansville took over all financial responsibility on
January 2017.  The maintenance staff of the Diocese tours the campus regularly
to ensure all facilities are in proper working order and being maintained. After
removing all sacred items from the campus on Thursday, August 9th, Fr. Zach
and other parishioners known to have keys to buildings on the campus turned
their keys in to Sharon Burns at Catholic Charities of Evansville so they could
move ahead with their new Social Enterprise program.
*The area is becoming inner city.  Most former parishioners live outside the local
area.  Good Shepherd Catholic Parish attempted to continue our Youth Ministry,
Quilting and Bell Choir Programs on the campus, but eventually moved them to
the Good Shepherd campus.  It was more of an inconvenience to try and keep
any parish programs running on the St. Theresa campus, especially with
adjusting thermostats when groups wanted to use the facilities, arranging to have
doors unlocked, and cleaning up restrooms or other areas before and after group
*As stated in earlier discussions concerning request for Decree of Relegation ,we
recently, discovered the campus is located on an old mine.
* As stated in earlier discussions concerning request for Decree of Relegation, if
we were to try and restart parish activities and services at St. Theresa campus,
we would need to remodel the facility and parking lot.  Doing so would require us
to be in compliance with current building codes: federal, state and city. This could
be very expensive.
* As Good Shepherd Catholic Parish moves forward, we strongly feel there is no
need for this campus for our faith community.  We can’t afford to maintain
expenses for running the entire campus with no foreseen regular use or needs by
our current and future parishioners.

Cons to Alienate St. Theresa Campus:
* Loss of St. Theresa gymnasium to host overflow of practices and events for
Good Shepherd Catholic School and Parish.  We may need to consider building
a second gymnasium on the Good Shepherd Catholic Campus.
* Having empty buildings in the surrounding neighborhood would lead to possible
vandalism problems, as well as sad and hurt feelings by former parishioners that
drive by the campus regularly.  Catholic Charities has great ideas to continue the
mission of St. Theresa and outreach to the local community. Instead of us being
a middle man allowing them to run their program on our campus, we would prefer
alienating the campus for their current and future benefit.

6. PARISH COUNCIL VOTE - Favoring request for Alienation of St. Theresa
YES--Fr. Zach
YES--DeCastra, Dan
YES--Hirsch, Shari
YES--Schnarr, Chad
YES-- Will, Brad
YES--Fehrenbacher, Jessica
YES-- Groves, Chad*
YES—Maynard, Chris
YES-- DeWeese, Rita
YES--Patton, Donald
YES--Smith, Maren
* Chad Groves was not able to attend the meeting. All the above information was
provided to him for his review. He read the documentation and emailed his “Yes” vote to
Fr. Zach and other Parish Council members before tonight’s meeting.
Favoring request for Alienation of St. Theresa Campus:
YES  Etienne,Fr. Zach <>,
YES  Sarah Gahagen <>,
YES  Ruth Becker <>
YES  Ben Joergens <>,
YES  Brandon Ladley <>,
YES  Brian Lankford <>,
YES  Jay Hargis <>,
___  Ken Schenk <>,
___  Kristen Girten <>,
___  Ron Pohl <>,
YES  Russell Gerteisen - w- <>,


YES  Michael Schaefer <>,
YES  Steve Piper < >
* After our meeting, Father Zach met with absentee members to discuss the above
details, sought their input concerning the Alienation of St. Theresa Campus, and then
requested their vote:
YES  Kristen Girten < >,   - August 16, 2018 at 10:55 AM
YES  Ken Schenk < > - August 17, 2018 at 11:20 AM
YES  Ron Pohl < >,               - August 17, 2018 at 11:20 AM

 Fr. Zach advised he submitted the nominees’ names to the Diocese for the Brute
awards. He submitted the names of persons who were discussed last year by the Parish
Council. The event will be held on Nov. 4, 2018.
 Fr. Zach said renovation of the conference room to be able to utilize it as a cry room is
being discussed. It will be done by adding a 5-section window facing the Altar. The
window will have blinds for privacy when the room is being used by bridal parties.
Shelving units currently in the room will be moved to the former Assistant Pastor’s
office. Brian Lankford is obtaining bids and an estimate of the time frame needed to
complete the work. It can’t be in process when the events moved to GS from St. Ben’s
are taking place. The Children’s Liturgy will be held in the Choir Practice room. Sarah
advised the maximum amount for this project is $25,000. If estimates come in much
higher, the project will not be done. This will also include building a door in the
Reconciliation room to utilize more storage space.
 Sarah reported a part time employee resigned the school staff. Dianne will be working
in the Church in the afternoons and the school in the mornings so she will become a full
time employee.
 Update: Eagle Scout Project was completed by Nick Hermann. He did a beautiful
job adding flower beds and some other items for the pre-school area.
 Request by a parent to start Little Flowers Girls Club: It is a group for girls to
learn about female Saints, do crafts, and learn Catholic virtues. It is for Catholic
girls age 5 and up. . A member stated this would be in line with the GS philosophy.
Fr. Zach will get more information.
 Kent Kleiman has agreed to serve as Good Shepherd’s liaison for the upcoming
Poverty Summit at Holy Rosary on Saturday, March 9, 2019. Local pastors met a
month ago, and the planning group met on August 22, 2018.
 Altar Server Recruitment was extended to invite 4 th graders this year.
 The Seminarians will be guests at GS on Wednesdays in November. There are
now 14 Seminarians; there will be 4 Ordinations this year. Scared Heart has


been renovated for up to 5 Seminarians to be able to live there. Each is limited
to one year. Father Tyler is in charge of this project.
 The air conditioner in the Rectory quit working and must be replaced. A new
one is being installed.
 Fr. Zach advised the Mentor Couple program is going well. Deacon Dan will be
contacting the volunteer couples.
 CPC – We reported 708 contributors compared to the total of 16,585 in the
Diocese of Evansville. According to the ratio, our Parish assessment for the 2018
Catholic Parishes Campaign is $261,075. Ruth and Sarah are working on this
year’s mailing. It will be mailed in Sept.
 Fr. Zach will be away from the Parish:
- Priest Retreat/Vacation: 09/27/2018 to 10/05/2018 (Fr. Dave Nunning)
- Convocation: 10/22/2018 to 10/25/2018 (No Priest Coverage)
- Vacation with Fathers Alex and Jason: 01/12/2019 to 01/20/2019 (Fr. Lowell
Will). Fr. Tyler Tenbarge will do the school Masses during this time.
 Confirmation: 10/07/2018 at 10:30 AM Mass
 Deacon Cy has stepped down from Altar duties. He will continue his visits to
Parishioners who are sick.
 With the recent news headlines, are there any concerns you’ve heard from
parishioners or local community that need to be addressed: (i.e.) 07/28/2018
Resignation of Cardinal Theodore McCarrick, Archbishop Emeritus of
Washington (U.S.A.) & 08/15/2018 Grand Jury Investigation results of abuse in
Pennsylvania. Details can be found at
Fr. Zach will read a letter during Masses this weekend. A member stated there
needs to be more transparency in the Church.
 A member asked for an update on the Stewards of God’s Grace Campaign. GS expects
to receive most of the pledged amounts submitted.
 The Catholic School Kick-off Mass was added to the lists of events being held at GS
during the renovation of St. Ben’s.
 The items on the agenda for old business were tabled until the next meeting due to
time constraints.
 Chad attended a school board meeting. He advised part of the Strategic Plan will be a
new gym, increased enrollment and meeting goals. He suggested Parish Council
members attend a meeting to learn more about the School Council functions. The
Parish Council members volunteered to take turns attending the School Council
 A member asked about using GS for the Haiti rummage sale. Fr. Zach explained it can’t
be held at GS due to lack of space. The items are brought in before the actual sale date
and must be sorted and priced. There is no available space to do this.


 Continued discussion regarding the direction of GS and where the Church is
 Continued discussion regarding outreach to New Families

ADJOURNMENT – Meeting adjourned at 8:15 p.m.

NEXT MEETING – Sept. 25, 2018 at 6:00 p.m.

Respectfully submitted, Sue Ballard

Principal Report - July, 2018

Enrollment: As of July 18, there are 318 students in K-8 and 44 students in preschool. There are
13 new families and 17 new students (K-8). I am still waiting to hear back from 2 families (3
students) regarding possible enrollment for 2018-2019.
Staffing: Our new K-4 teaching assistant is Ms. Emily Sellers.
Leader in Me: All teachers received training this summer on The 7 Habits of Highly Effective
People. The teachers from all the east feeder schools will also be attending training on Friday,
August 31. This training is called Launching Leadership and Creating Culture. From there, our
leadership team will meet to plan implementation of the program at GSCS.
Bullying Survey: All GSCS parents, staff, and students in 3-8 were given the opportunity in
May to take an online survey on bullying. I will be meeting with Christy Scroggins on Monday,
July 23 to go over the results of the survey. Data results should be available to share in August.
The results will also be shared with staff and families.
SCHOOL SAFETY GRANT: GSCS has received a school safety matching grant from the state
of Indiana. The grant will be used for a new fob entry system to the school and security cameras
inside and outside of the building.
IREAD3: We are pleased to announce that 100% of GSCS 3 rd Graders passed IREAD.
ISTEP: Preliminary ISTEP+ results were released to schools and parents on June 11. Parents
had until June 22 to request a rescore. Results are expected to be finalized by July 26.
Locker Set-Up: Junior High Locker Set-Up will take place on Sunday, August 5 from 11:30-
Registration: Registration packets will be prepared for distribution on Friday, July 27. They will
also be available after the Masses the weekend of July 28 and 29. Parents will be asked to return
registration information from 8:00-5:00 on Monday, July 30 and 8:00-3:00 on Tuesday, July 31.
School Year 2017-2018:
Sunday, August 5 Kindergarten Orientation 2:00-4:00
Sunday, August 5 Preschool Open House 2:00-4:00
Thursday, August 9 Parent Orientation Meeting for Grades 6-8
Teachers will have presentations. There will also be a general session that includes
Youth Protection/ Safe Environment Training

Thursday, August 16 Parent Orientation Meeting for Grades 1-5
Teachers will have presentations. There will also be a general session that includes
Youth Protection/ Safe Environment Training

School Council Training: The Catholic Schools Office will offer the annual School Council
Training on Thursday, September 13 from 6:30-8:00 p.m. at the Catholic Center.

Respectfully submitted by:  Kristen Girten, Principal


Good Shepherd Catholic School Council - April, 2018

Call to Order
School Council: Principal Kristen Girten, Father Zach, Sue Kroupa, Brandee Schnarr, Sara Brown, Brian
Kessler, Jen Blackburn, Greg Rawski, Dan Deeg, Michael Schaefer, Sara Rogier, and Joanie Pohl were in
attendance. Mark Schuler and Mark Davis were absent.
Prayer: Father Zach opened the meeting with a prayer.
Mission Statement: Our Mission Statement was read aloud by all.
Approval of Minutes: The minutes from the last meeting on March 8, 2018, were approved as written.
Eagle Scout Project by Nick Hermann. Nick Hermann (a GSCS alumni and current Memorial High
School junior) made a presentation regarding his Eagle Scout Project Proposal: Nature Explore
Playground for the preschool. His ideas included the following possibilities: Plexiglass/Acrylic Paint
Easels (2 single or 1 double), either freestanding or in ground. Raised flower/garden beds along the
sides/back of the existing playhouse. He showed Council members photos of his potential ideas and
answered questions. He needs permission by the School Council to do this project, and then he will
present it to the Eagle Scout committee. This would be a project for this summer. Some discussion was
held. A motion was made and seconded to give Nick permission to proceed with the project.
President’s Report: Sue had no report. Dan summarized the session he attended at the Diocese Work
Shop last fall, including discussion of the strategic plan, safety and security grants will be open in May,
September 11 th will be this coming Fall’s workshop. They were able to look at a sample strategic plan
compiled by Christ the King parish in South Bend.
Pastor’s Report: Father Zach reported that he attended the ordination of several of the seminarians as
Deacons this past weekend in Vincennes. First Communion is on April 29 th and their retreat is tomorrow.
One of their service projects will be sprucing up the prayer garden. A Mom’s Kickball Tournament is
being planned and coming up soon.
Principal’s Report: Kristen submitted the following report:
ISTEP Part 2: Students in grades 3-8 are taking Part 2 of the ISTEP test beginning April 17 and ending
April 30. Students in grades 3-5 will be taking the test in paper/ pencil format while students in grades 6-
8 will be testing online.
Staffing: Mrs. Amy Hart will be moving from 4 th Grade to Kindergarten for the 2018-2019 school year.
Mrs. Maria Watson will be moving from Middle School Language Arts to 3 rd Grade for the 2018-2019
school year. Mr. Ryan Nowak has accepted the 4 th Grade position for the 2018-2019 school year. Mr.
Nowak student taught with Mr. Mayer and Mrs. Sammet and has been teaching at St. Wendel the past six
years. The Middle School Language Arts position is currently posted.

Mackenzie Stolz, our Spanish teacher had her baby on March 22. Mom and baby are doing well. Her
substitute teacher, Mrs. Glary Hernandez began on March 23. Also, Anna Creek had her baby on
Tuesday of this week. Her substitute teachers will be Tonya Puckett and Margaret Ann Burns.
Choice Scholarships: The second payment for Choice Scholarships has been received. GSCS has been
approved as a Choice school for the 2018-2019 school year. I am currently meeting with families to
complete student applications for the 2018-2019 school year.
IREAD 3: All third grade students completed the IREAD assessment on March 13-14. Results are
currently embargoed.
Mary F. Thomas Scholarships: The high school letters and applications have been sent to the Memorial
seniors who graduated from Good Shepherd Catholic School. Applications are to be returned by April
12. The Achievement Award will be presented at the MHS Awards Night in May.
The junior high teachers will be rating each 8 th grade student for the Humanitarian Award. This award
will be presented at graduation. The student with the highest GPA will be presented the Scholastic Award
at graduation.
Special Events:
 Teacher Appreciation Week - May 7-11
 Grade 8 Trip to St. Louis- May 4
 Candle Mass- May 16
 Little Rams Celebration of Success- May 17
 Field Day for K-8- May 18
 Last Day of School- May 23
 Graduation Mass- May 24
Preschool Report: Brandee submitted the following report: All tuition agreements have been returned
for the 2018-2019 school year. We continue to give tours to families interested in our program, and are
adding families to the waiting list. Our children will be participating in the second on-site field trip on
4/23. Mary Jo Huff will be coming to do a storytelling hour, including music and puppets. Our staff is
reviewing the religion curriculum items that have been given to our teachers. We are interested in adding
a piece to our current religion themes that students can take home. We feel that enhancing the
home/school piece is very important for our young students. Coming up in May: Ag days at GS for
Little Rams on 5/11; Little Rams Celebration of Success on 5/17; Bike Day and Outdoor Fun Day coming
up, but dates TBD.
Legislative Liaison: Brandee submitted the following report: There is not much new currently. The
session recently ended in mid-March; a possible special session is being called in mid-May to address
some of the bills that were not voted on. (Also, the Legislative Update from INPEA was provided to
School Council members via an email from Kristen on 4/11/18).
Athletic Committee Report: The following report was submitted via email to Council members on
4/11: Financial Y-T-D: Expenses are $12,037 and Revenue is $20,958. In Track and Field, current
roster for GS is 32 athletes in grades 5-8. Practices have been at Memorial and GS. Amy Quick and
Mark Schuler have lead coaching sessions and Amy has taken on the ADMIN role for the team. The first
running events were held Sunday 4/8. Fall Sports sign-up forms will go home 5/3; deadline for return is
5/18. This includes Cross Country (5-8), Football (1-6), Volleyball (5-8), and Girls Soccer (3-6). The
Parish light project for the gym was completed over spring break. They are working great and will save a
lot of money.

Tech Team Report: The 4/7/18 Technology Report was emailed to Council members by Kristen on
4/11/18. A copy of that detailed report is attached to these minutes and made a part hereof. Greg Rawski
also noted that he may know of a potential donor for the iPads 1:1 initiative.
PTO Report: Jen Blackburn reported: PTO has a current balance of $26,530.93. Recent income
includes $385 from Spirit Wear orders and $463 reimbursement for a bad check. The gross amount from
the Spring Flower Sales was $3,775.50, but we have not paid for the flowers themselves yet; waiting on
the invoice for the flowers; waiting to see exact amount. Recent expenses include: a teacher’s request for
gift cards for the middle school challenge awards; DJ fee for the Daddy/Daughter dance. Upcoming
events are:
McDonalds – McTeachers Night – April 24 from 5-7pm
Last PTO meeting of the school year is April 26
Mother & Son Drive In is April 27
Teacher and Staff Appreciation Week is May 7 thru May 11
A Dewig Meats fundraiser is still in the works. Melissa Fox is working out the details. We may do it in
the Fall instead of this Spring.
Marketing Report: Greg Rawski reported that there is $1,800 in the Marketing budget. Alpha Graphics
was contracted to make 50 yard signs at a cost of around $500. These will be for NEW students. The
Marketing Team is also working on acquiring three (3) 8’ tall retractable banners (Faith, Knowledge and
Service) at a cost of approximately $500. He feels that 9 good pictures featuring Good Shepherd events
(3 for each banner) will be needed to showcase those 3 themes.
Finance Committee: Sara Rogier reported that the most recent financials look fine and that we are a
little ahead in getting tuition, so that’s a good thing. She mentioned that the new lights in the gym are
great. They are dimmable and we have the ability to turn on half and leave half off and other features.
8 a) Parish Fundraising. Discussion was held regarding creating a Parish Council Fundraising
Committee. This committee will be where fundraising requests that are “not our norm” will need to go
through for approval.
8 b) Koch Culture of Excellence Grant Update. Kristen reported that 16 schools have received this grant.
Thirteen of the 16 have decided to use “The Leader In Me” program. Because of the large number of
schools choosing this program, this will cut the training costs significantly. Kristen reported it appears
that she will need $300 per year in addition to the grant money in order to do this program. She may ask
the PTO to fund that amount. There will be an overview presentation of the program on May 10 th at 3pm;
all stakeholders are invited.
8 c) Strategic Plan. Kristen reported that there are 6 goal areas for the 3-5 year plan: (1) Catholic
Identity; (2) Enrollment Management; (3) Development/Marketing; (4) Facilities; (5) Finance; and (6)
Academics. For each area, we are to provide an Action Plan and Responsible Party. We were not given
any kind of template to go by, but we were given sample plans. Much discussion was held regarding how
to achieve these data-informed, specific, measurable and deadline-driven goals. We will need to describe
action steps to achieve the goals.
Several handouts were distributed to Council members, including: “AdvancED Survey Results, Catholic
Identity Program Effectiveness” with March 2015 results and October 2017 results; the March 2018

“SWOT Analysis” responses from School Council members and teachers; and “Opportunities for
Growth” from the AdvancED Review on 2/20/18.
As for Enrollment Management, she noted that we have almost 40 students in the incoming 2018-2019
Kindergarten class. As for Facilities, we are in the process of getting estimates on improving the safety
and security at our facilities. Everyone should put on their “thinking caps” in order to build a list of
parishioners who have companies who might be able to help us with safety and security goals and other
goals. As to wants and wishes, the Preschool needs more space; we need a teacher/faculty lounge;
possibly a 2 nd gym or multipurpose area. Father Zach mentioned that possibly connecting the church and
school could be a want/wish. Maybe we need to keep statistics to support our need for more room
needed. Maybe hire a design consultant for input on how to better utilize the space we do have. As for
Catholic Identity, maybe we need to start at younger grades with age-appropriate service projects. How
do we keep statistics and track church attendance and parish participation, in order to determine active
and passive parishioners at church?
The Strategic Plan is due in December 2018, but Kristen would like to have it put together by the end of
summer. Kristen will keep everyone informed of progress, to-do’s, and “help” requests via email.

The Our Father was prayed at the end of the meeting, which adjourned at approximately 7:16 PM.
The next meeting will be Thursday, May 10, 2018, at 6PM.

Respectfully submitted,
Joanie Pohl, Secretary

Youth Ministry - August 19, 2018

Meeting held on Sunday, August 19, 2018

Committee members present: Jon Buck, Jessica Fehrenbacher, Stephanie Hansen, Michael Mosbey, and Sammi

Good Shepherd Youth Ministry Plan for 2018-19

Proposed Goals for the year:
1) To hire a youth coordinator to run youth ministry by September 15.
2) To host a Youth Ministry Kick Off Event on a Sunday in September 2018 at Good Shepherd (the event
would include water balloons, outdoor activities, and pizza).
3) To have the youth (middle and high school) meet for monthly youth group. We want the youth to be
here on campus and host many activities at Good Shepherd.
4) Implement Vacation Bible School (VBS) on the Good Shepherd campus in July 2019.
5) In regards to VBS, we need to hire a coordinator for VBS or incorporate it in to the youth coordinator
6) Host special events for the youth throughout the school year, including but not limited to: a scavenger
hunt, caroling, treat buckets, dinner for the youth, etc.
7) Incorporate service event opportunities throughout the year
8) In Fall of 2019, host an all school/parish school kick-off event the Sunday before school starts. This
event would include inflatable, games, food.

Youth Coordinator Job Description

Good Shepherd Catholic Church
2301 N. Stockwell Road
Evansville, IN 47715

STATUS: Part-time, Stipend position
HOURS: Varied, 5-10 hours a week

Purpose of the position:
To build up young Catholics by cultivating and implementing a program for youth ministry (in the areas of
worship, youth group, service, and special events).
Primary task:
To bring together middle and high school students in the Good Shepherd Catholic community to grow in their
faith, fellowship, and service.
 Advocate for the youth and educate the parish about the needs and issues of young people in the
 Plan, develop, and grow a youth group program for middle and high school students that meets a
minimum of once a month
 Work with the Youth Committee to evaluate and put into place the vision and goals for Youth Ministry
 Mentor youth in their leadership skills
 Coordinate adult volunteers who work with youth and the programs and ensure adequate volunteer
support and adult youth ratios
 Keep track of all youth forms/paperwork
 Communicate in an effective and timely manner using all available resources (email, website, social
media, bulletin, bulletin board, Ram Gram, Thursday folders)
 Make yourself available to youth (lunch at school, before/after Mass, extracurricular activities, etc.)
 Diligence that Youth Protection is followed in youth ministry events
 Must embrace Catholic discipline and the Roman Catholic Church doctrine and theology
 A bachelor’s degree in a related field is a minimum requirement. Additional theology coursework is
 Must possess a vision and ability to plan, develop, coordinate, oversee, and implement a youth ministry
program within the parameters of the Catholic Church
 Must have excellent written, verbal communication, and computer skills
 Must possess an ability to work effectively with youth, parents, parishioners, diverse individuals, and a
team of volunteers

Respectfully submitted by:  Jessica Fehrenbacher

Fellowship/Hospitality Meeting Minutes - August 09, 2018

 Parish Picnic (07/28/18 after 4:30 mass)
 We briefly discussed how the Parish Picnic went.
 We were very pleased with the turn out and hope to be able to continue this next year.
 Parish Trivia Night (09/08/18 after 4:30 mass)
 We decided the following items about the Trivia night:
 10 Rounds of 10 Questions each
 8 People per team, at least high school age
 We discussed offering pizza, snacks/dessert after mass with the contest starting at 6:00pm
 Deadline to sign-up is Thursday, September 6 th
 Kari and Mike Syroney have volunteered to help Mark put together the questions and scoring sheets
 An email will be sent out to team members looking for potential topics for questions
 Future Events:
 November (11/10/18) – Chili Cookoff

Anyone interested in helping with one of these activities, please let me know.
 The next meeting will be September 13, 2018 at 6:30pm in the Good Shepherd Choir Practice Room.

Thanks Everyone!!

Respectfully submitted by:  Mary Payne, Commission Chair

Haiti Commission - July, 2018

Fr. Frantzdy Joseph Visit July 19 – 23, 2018 Summary of Opportunities

1. Schedule for sending money - need before school starts
2. School lunch program - $5000/month 900 – 1000 students
3. School addition repair – leaking concrete roof affects computer, sewing, building arts, library –
estimate of $78,000
4. Fr. Zach to speak form pulpit to parishioners regarding St. Rose of Lima
5. Contributions through envelopes and on line giving – through Good Shepherd Scripp especially
Schnuck’s for school lunch program – Food for Food
6. Bigger relationship with parish twinning in Nashville, TN – Theresa Patterson – her contact with
Fr. Ted at St. Theresa in 1983 impetus for our relationship with St Rose of Lima - Conference in
Nashville August 24 – 26 2018 – Joe Wildeman is going – send someone from St. Theresa
7. Shipping supplies – school, medical, tools, playground equipment etc. – can be done through
container ship sponsored by Parish Twinning Program April each year – can coordinate with St.
Joe County and Poseyville’s Hands Together for Haiti Program
8. Poseyville group – “Hands Together for Haiti” sponsor St. Albert the Great Parish in Ravine
Trompette - collaboration of St. Francis Xavier, St. Wendel, St. Peter and Paul Haubstadt, Zion
Lippe UCC Church, St. Albert’s in Ravine Trompette
9. Technology – communication between parishes – website – narthex pictures – videos – Haitian
students communicate with our Good Shepherd and high school students – parish bulletin –
celebrate Feast Days – Holy Days
10. Water treatment program – purchased and installed a system from Fr. _____ $15, 125.00. tried
to sell for profit – not enough demand and need system to package water in plastic bags for
distribution and deliver - $10,000.00 for a system to seal bags properly – shipping not feasible
and roads too bad to deliver (makes too expensive) - plastic leach toxins into the bags?
11. Orphanage
12. Microfinancing – not enough funds to distribute –
13. St. Albert the Great in Ravine Trompette was a chapel, satellite parish of St. Rose of Lima in
Pilate - Now own parish but much smaller – St. Rose of Lima is the Mother parish - only about
20 min travel between two parishes - makes sense to do projects together – support each other
– St. Albert the Great has school, medical clinic – St. Rose has schools and a hospital within
walking distance used by both parishes
14. Fr. Wants parish to have projects to be financially sustainable – He has personal loans
($5000.00) to repay due to borrowing for needs of the parish
15. Solar panel installed on buildings and community pole to charge cell phones needed as done in
Ravine Trompette – Sunlight Power Brand
16. Presently run computers, refrigerators etc. by generators requiring diesel – NEED SOLAR to
17. Need to upgrade school campus, playground – add fencing – dirty and dangerous
18. Life of Parish Priest – oversee finances – organization – schools – church – financial and daily
need of parishioners and people of Pilate – legal, family disputes – peacekeeper – DO
19. Parish campus – church – rectory – community (parish hall) room all need attention

20. Sarah and New York City connection – possible specific project such as school environment
21. Tuition, uniforms, who pays, How collect
22. Sanitation – bathrooms for church – started – cannot finish due to lack of funds
23. Music equipment and sound system for church – was borrowed and had to return
24. Haitian Diocesan Priest vs Holy Cross educated Haitian priests
25. Add New Class at St. Paul’s College each year so students will stay – are adding this school year -
because no additional classes some students move to the Baptist Church schools and are
converted to be Baptists – would like to maintain these young people in the Catholic Church
26. September 18 – 25, 2018 - opportunity for volunteers from Good Shepherd to join the Poseyville
group to do eye testing and fit for glasses at St. Albert’s and St. Rose of Lima – a great first trip –
much contact with the people – Also can learn about both locations that are only about 20 min
27. Establish students to be fluent in English – how – who to practice with – Fr. Frantzdy is reviewing
a Pimsleur Approach from Suzanne Dodd and Karen Stewart - Possibility of US students
interning in Haiti to teach students
28. Fr. Frantzdy now has a degree in law in addition to theology and English
29. Cost of tuition depending on need and which of three schools on our campus that they are
attending - $10-$50 per year
30. Sponsor a student annually for $300.00 ($50 for tuition $250 for school lunch provided)
31. Address conditions of the five chapels connected to St. Rose of Lima
32. Fishery – have feasibility study
33. Follow-up with Good Shepherd Haiti Group to be scheduled
As per discussion with Fr. Frantzdy Joseph and Mary Beth Davis July 19, 2018

Respectfully submitted by Mary Beth Davis

Worship Commission (Formerly Art & Environment) - Saturday, February 3, 2018

Members present: Ken Balczo, Joann Hussmann, Judy Miller, Ken and Beth Schenk, Mark and Michelle Schmitz

Members absent: Jim and Sue Edwards, Mel Vinson, Mary Ann Wehmer

• New Members – We welcomed two new members, Ken Balczo and Joann Hussmann to the
Worship Commission.
• Ash Wednesday Decorations – We will set up the cross display at the Baptismal font like last
year, complete with ashes, crown of thorns, hammer and nails. All of the live plants will be
removed from the altar platform and the banners will be changed from green to purple. We will
set up for Ash Wednesday on Tuesday, February 13 at 6:00 PM at the conclusion of mass.
• Lent and Palm Sunday Decorations – On the fifth Sunday of Lent, all statues, icons and
crucifixes must be covered and remain covered until Holy Saturday Vigil Mass. The Worship
Commission will need to do this on Saturday, March 17 at 9:00 AM. For Palm Sunday, March
25, the purple banners will be changed out to red and the palm arrangements will need to be set
up. Members of the commission will need to come on Saturday, March 24 at 9:00 AM.
• Holy Week Decorations – On Holy Thursday, the banners will need to be changed from red to
white, which can be done by Mark, Ken and Beth Schenk on Wednesday, March 28 before or
after choir practice. After the Holy Thursday service on Thursday, March 29, members of the
Worship Commission will need to stay and set up for Good Friday. The banners will need to be
changed back to red.
• Easter Decorations – The Easter decorations will be similar to last year. The “Risen Jesus”
banner will go above the Baptismal font. Red and yellow flowers as well as ferns will be used
on the font to coordinate with the colors in the banner. Michelle has had several conversations
with Ken from Zeidler Floral to obtain recommendations for flowers. She even toured the
Zeidler warehouse to see what types of flowers are available. We agreed that we would not
order as many flowers as last year and try again to get two separate shipments of flowers to
refresh any wilted blooms. Beth and Judy will meet with Ken at Zeidler’s and show him the
large round tubs that would hold several pots of flowers. Ideally we would like to have him visit
Good Shepherd to offer additional suggestions. All help is needed on Saturday, March 31 at
9:00 AM to set up for Easter.

• Ordinary Time Wall Hangings – Ken Schenk and Mark Schmitz went to Menard’s to check out
some wood paneling for the wall hangings for the Narthex. They decided to construct four
panels using the paneling. Mark would need to experiment with staining and stenciling the
panels before greenery/flowers are added.
• Clean Up Storage Areas – The upper storage room needs to be organized so that obsolete
items can be donated to the rummage sale.
• Easter Swags – It was suggested that the Easter swags be refurbished with new flowers. Judy
will check with a local craft store to see what it would cost.
• New Fabric - Judy will shop for new fabric to be used to drape around the floral arrangements.
She will also purchase moss to place over the potted flowers.

Respectfully submitted by:  Beth Schenk

Campus Fundraising Commission - Being Formed

Respectfully submitted by: ______________

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